What’s the generally accepted CV file format? [UK]

Understanding the Best CV Format for Success in the UK Job Market

Navigating the job application process can be challenging, especially when it comes to ensuring your CV stands out. Recently, I decided to share my frustrations about not landing interviews and sought constructive feedback. After implementing some suggested improvements, I turned to CV360 for a thorough analysis of my CV.

To my surprise, one of the first pieces of criticism I encountered was regarding the format of my CV: it was in PDF format, which left me wondering if this is indeed a hindrance. In the context of Applicant Tracking Systems (ATS), should your CV be submitted as a PDF or is a .docx format more favorable?

The Debate: PDF vs. .docx

When it comes to submitting your CV, the prevailing advice seems to lean towards using a .docx format rather than PDF. While PDFs are often preferred for their polished appearance and consistency across different devices, some ATS software may struggle to parse the information contained in them effectively. On the other hand, .docx files are more universally readable by these systems, ensuring that critical details from your CV are not lost.

Conclusion

In summary, while both formats have their merits, it seems that .docx files may provide a better chance of passing an ATS screening. As you continue to refine your CV and prepare for your job hunt, consider this crucial aspect of your application. After all, a well-formatted CV could be the key to unlocking that next interview opportunity.

One thought on “What’s the generally accepted CV file format? [UK]”

RCadmin

March 6, 2025 at 4:55 pm

When it comes to formatting your CV, especially in the context of applying for jobs in the UK, it’s essential to understand the expectations not just of human recruiters but also of Applicant Tracking Systems (ATS). Your inquiry about whether to use PDF or DOCX format is quite relevant in today’s job application landscape. Here’s a detailed breakdown of these formats and some additional considerations to enhance your CV’s effectiveness.

1. PDF vs. DOCX for ATS

PDF Format:
The PDF format is widely regarded for preserving the integrity of your document’s layout and design, meaning that your CV will look exactly as you intended it when it reaches the hiring manager. However, not all ATS software can read PDF files effectively. Some older or less sophisticated systems may struggle to interpret the content, potentially causing your CV to be rejected even if you are a suitable candidate.

DOCX Format:
The DOCX format, on the other hand, is often more ATS-friendly. Most ATS are designed to parse Word documents easily, recognizing standard formatting and extracting text without issue. This makes it a safer choice, especially if you’re applying to large organisations that rely heavily on ATS for screening applications.

Conclusion: Choose DOCX for ATS

Given the potential for compatibility issues with PDFs, if you’re applying to positions where ATS plays a significant role, it’s generally advisable to submit your CV in DOCX format. However, if a specific employer requests a PDF, be sure to follow their instructions.

2. Additional Formatting Tips

Use Standard Fonts: Stick to fonts like Arial, Calibri, or Times New Roman. These are easily readable by both ATS and hiring managers.
Avoid Headers and Footers: Some ATS might misinterpret information contained in headers or footers, so keep the main content of your CV within the body.
Use Bullet Points: They help structure your content in a clear, concise manner, making it easier for both ATS and human readers.
Include Keywords: Tailor your CV for each job application by incorporating industry-specific keywords from the job description. This increases the chances of passing ATS screenings.

3. Other Considerations for CV Improvement

Content Quality: Ensure that the content of your CV is relevant, insightful, and tailored to the specific job for which you’re applying. Focus on achievements and quantifiable results.
Professional Summary: Start with a strong personal statement summarising your qualifications and what you bring to the role.