Is there a software that could help be parse through resumes received through email?

Is there any software available that can assist me in managing the resumes we receive via email?

To give you some background, I recently began working at a well-established school in India where we receive between 50 to 80 applications daily. All these resumes are directed to a single email account, and our current process involves printing each one out, reviewing for highlights and suitability, making notes, photocopying them, and then forwarding them to upper management for approval to schedule interviews.

I’m looking for a software solution that can:

A) Enable mass uploading of resumes to create a centralized candidate database.

B) Utilize intelligent search features to find specific keywords across all uploaded resumes, such as “degree,” “location,” and “years of experience.”

C) Help manage the tracking and status of applications, including follow-ups and notes about each candidate.

Any recommendations would be greatly appreciated!

One thought on “Is there a software that could help be parse through resumes received through email?”

RCadmin

March 14, 2025 at 4:10 pm

There are several applicant tracking systems (ATS) and resume parsing software that can help streamline your hiring process and manage the influx of resumes efficiently. Here are some options that cater to your needs based on the points you’ve outlined:

A) Mass Upload and Candidate Bank Creation

Lever: Lever allows for mass uploads of resumes and provides a centralized candidate database. You can easily track applicants and manage them throughout the hiring process.
Greenhouse: This ATS offers features for bulk uploading resumes and maintaining a candidate bank, making it easier to organize and access resumes as needed.

B) Keyword Search Functionality

Jobscan: Jobscan can parse resumes and help match them with job descriptions based on keywords. This can be an excellent tool to screen candidates based on the specific criteria you’re looking for.
BambooHR: This software includes resume parsing capabilities that allow you to search for specific keywords or criteria, making it easy to identify qualified candidates.

C) Application Status Tracking

BambooHR: In addition to tracking resumes, BambooHR helps track the status of applications and includes features for managing interview schedules and follow-ups.
Workable: Workable provides tools for tracking candidate statuses, allowing you to see where each applicant is in the hiring process, and includes options for notes and comments on each candidate.

Additional Suggestions

Zoho Recruit: This software offers a comprehensive recruitment solution with resume parsing, candidate tracking, and even scheduling integration.
SmartRecruiters: This platform allows for collaborative hiring, tracking conversations about candidates and managing timelines effectively.

Implementation Considerations

Integration: Check if the software can integrate with your existing email system to streamline the process of importing resumes directly from your inbox.
Cost: Compare pricing and features to find a solution that fits your budget and needs. Many ATS platforms offer trial versions, so you can explore their features without a major commitment.

By adopting one of these software solutions, you should be able to significantly reduce the time spent on manual processes and improve the efficiency of your recruitment workflow.